Know what you own. Know who has it.
Nobody's quite sure how many laptops the company owns, or who's holding them. A leaver walks out with a phone still on the account. A car lease renews off a spreadsheet someone forgot to update. Issued kit is company money in people's hands. Asset management keeps every issued asset on the employee record, from the day it's handed over to the day it comes back.
What you can't see, you can't manage
Assets are easy to hand out and easy to lose track of. Tracked off-platform, this is what it costs.
One register: every asset, on the record
Every issued asset recorded with category, tag, serial number, status, location and supplier, searchable and filterable, and linked to the employee who holds it. The full assignment history stays on each person's record, current and past, so you always know what went where and when it came back.
Employees see their own assigned assets in self-service, what's registered to them, without an email to IT. Status is explicit and logged: Active, In repair, In storage, Retired, Lost, Disposed. No asset gets assigned while it's in for service.
One source for kit. What, where, who, and what it's worth.
Every stage of an asset's life
An asset is more than who holds it. It carries documents, a value, a supplier and a service history. All of it lives on the asset record.
Documents & validity
Purchase invoices, warranties, insurance, lease agreements: stored on the asset, with alerts before a warranty or lease date lapses.
Depreciation
Purchase value, method and residual recorded per asset and updated across its life. One shared figure for HR planning and finance, not two.
Supplier & lease
Every asset linked to its vendor or lease company, with contract references on the record. Multi-provider car lease programmes tracked as their own categories.
Maintenance
Every service logged with date, cost and outcome. When an interval expires, the task is created automatically, and the asset flips to “In repair”.
Assigned, moved and recovered, driven by the event
An assignment can start three ways: an asset manager assigns it directly, an employee raises it in Request management, or an Employee lifecycle event fires it: a new hire triggering laptop, GSM and badge tasks; a departure flagging everything for recovery.
Asset management doesn't re-run that orchestration. It's where the asset, its status and its full history live. The triggering is lifecycle's job; the register is this one's.
The event moves the asset. The register remembers every move.
Assets you issue vs. credentials a person holds
A simple test keeps this clean: if you issue it and want it back, it's an asset: a laptop, a GSM, an access badge, a company car. If the person must hold it and you must keep it valid, it's a credential: a work permit, a valid ID, a driving licence for that company car, a professional registration. Credentials live in Vetting & compliance, where their validity is monitored. The two often pair up: the car is an asset; the licence to drive it is a credential. But they're tracked in their proper place.
Company money, accounted for
When every asset sits on the same record as the person who holds it, the questions that used to take a day answer themselves: what do we own, who has it, what's it worth, what's due for service, and what still needs to come back. No parallel spreadsheet, no reconciliation with IT. One source HR and finance both read.
From assignment to return. On the record, the whole way.
Part of Core HR
Asset management is the register the Core HR record reads for anything you issue. It works closely with:
Put every asset on the record
From the day it's issued to the day it's returned, one register HR and finance share, with the tasks that move it fired by the event.
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