From training to measurable impact on performance and growth
Most learning platforms sit next to your HR system. Popay Learn sits inside it: the same people, the same records, from a training request to a stored certificate. Strongest as part of the suite, and fully capable on its own next to the HR or payroll system you already run.
Sound familiar?
Before learning becomes a strategy question, it’s an administration problem. This is what it looks like from where you sit.
The refresher was due last quarter. Nobody scheduled it, so the certificate lapsed.
Popay Learn: Mandatory training assigns itself by job profile, department or location, and chases the deadline.
The head nurse finds out three resuscitation certificates expired last month.
Popay Learn: The manager sees what expires within ninety days, and owns it before it lapses.
The training budget is gone by October and nobody can say on what.
Popay Learn: Every commitment visible as it’s approved, costs straight into your finance system.
A supervisor coached someone for a week. It counts for nothing, because nothing recorded it.
Popay Learn: Informal learning and peer coaching land in the same record, so they show up in the reporting.
Strongest in the suite. Fully capable on its own.
Popay Learn is the learning module of the Popay HR platform, and that is where it is strongest: one record per employee, nothing to keep in sync. It also runs standalone, with your own system as the master and Popay Connect keeping both sides aligned.
Everything the training cycle needs, in one place
The full learning cycle in one environment, on the HR data you already keep.
End-to-end training cycle
Request, approve, schedule, attend, certify. One flow.
Personalised learning paths
Per person, per team, tied to roles and goals.
Popay eLearning
Author, import and launch your own modules, SCORM included.
Governed content curation
External libraries behind one curation layer. You decide what each audience sees.
Catalogue & sessions
Internal and external, classroom and digital, with sessions and waiting lists.
Budget & planning
The annual plan, the needs from the teams, and the budget as it is spent.
One catalogue, one record, one screen
The catalogue, the sessions and the learning record sit in the same environment as the rest of the employee’s file. Enrol, follow up and certify without leaving it.
Managers see their own team, employees see their own path, HR sees the whole organisation, the same screen, scoped by role.
Delivering the course is the easy part. Proving it is the part we automated.
Any LMS can put a course in front of someone. An auditor asks something else: who had to complete what, did they, and can you show it. Popay Learn answers that by default.
Mandatory training per population
Define what is mandatory for whom, by job profile, department, location or individual. When someone matches the criteria, the assignment happens without anyone doing it.
Expiry monitoring and recertification
The system tracks validity dates and alerts the employee and the manager before a certificate lapses, not after.
Certificates without manual work
Certificates are generated on completion and immediately visible in both Popay Learn and the employee dossier in Popay Docs. No processing step, no missing records.
Audit trail and legal reporting
Every assignment, completion and change is logged with who, what and when, including the training data the Belgian social balance sheet requires.
The manager owns the mandatory training. Not HR’s inbox.
Most LMS platforms route every mandatory training decision through HR. That creates a queue, and it takes the manager out of the development conversation entirely. Popay Learn puts that ownership with the manager, using the same tools as HR, scoped to their own team.
HR sets the frame
Which training exists, what is mandatory at organisation level, and what the compliance rules are.
The manager assigns
Mandatory training straight to their own team, with due dates and renewal cycles, without routing through HR.
The employee sees the why
The assignment arrives from their own manager, with context, a deadline and progress visible in their own dashboard.
HR still sees everything
Decentralised execution, central oversight. Compliance rates and gaps stay visible at organisation level.
A head nurse sees which resuscitation certificates expire within ninety days and schedules the refresher herself, without HR chasing anyone.
New equipment arrives on a production line. The team leader assigns the safety protocol to the eight people who will operate it, the same day.
What it looks like in each role
For employees
For managers
For HR admins
For trainers
Connected to your landscape through Popay Connect.
Training data moves both ways, so nothing gets re-keyed and nothing has to be reconciled at year-end.
HR and payroll
Your master system stays master. People in, training records and certificates out.
e-Learning and content
SCORM, xAPI, LTI and H5P, with native connections to the platforms you already use.
Healthcare hardware and systems
Device certification registered automatically, from the equipment itself.
Time, attendance and planning
Presence in the training room updates the participant and feeds your planning.
Finance and accounting
Costs, expense proofs and committed budget straight into your accounting platform.
Reporting and BI
Standard reports in the platform, your data in the dashboards you already use.
Sessions and deadlines land in Outlook, Google Calendar or anything else that reads ICS.
Learning that crosses the org chart, and the company.
Your catalogue doesn’t have to stop at your own legal entity. With Popay Academy you publish sessions and content to a shared catalogue that other entities, partner organisations or franchise members can book. Standard in every Popay Learn licence.
Sharing a course between two legal entities is normally a licensing conversation. Here it’s a setting.
Where an LMS usually stops, we keep going.
Popay Learn grew up in hospitals. That shows in one place a generic LMS never reaches: the equipment itself.
Resuscitation training registers itself
When someone completes a practical simulation on Laerdal hardware, the result lands in Popay Learn on its own. No paper form, no re-keying, and the certificate follows automatically.
Device access follows the certification
Before an employee can operate a glucometer or another COBAS device, the required e-learning has to be completed in Popay Learn. On completion the result is written to both systems and access is granted.
One closed loop: the training happens, the record proves it, and the device only opens for people who are qualified. That’s the question a hospital auditor is actually asking.
A few of the organisations that build with Popay Learn
Popay Learn helps HR teams develop a workforce that’s ready for what’s next. Centralise learning, give people clear direction, and manage programmes, compliance and personal paths from one platform.
Request a demo →Frequently asked questions
How easy is it for end users and administrators, and does it drive adoption?+
Popay Learn is built for HR teams, managers and everyday users. The interface follows patterns people already know from consumer apps, so most users need no training to start: a clear catalogue, personalised paths, notifications and a mobile app on any device. Administrators get drag-and-drop content creation, bulk imports and role-based dashboards.
Can custom training programmes be created, managed and scaled?+
Yes. Build learning paths for one person or the whole organisation, tie them to roles and goals, and assign in bulk across departments and locations.
Does it offer its own content library, or integrations with external providers?+
Both. Popay Learn has its own authored content through Popay eLearning, and connects external libraries, LinkedIn Learning, Televic, GoodHabitz and others, behind a single curation layer. You choose, per provider, what reaches your people.
How are learning paths, certifications and mandatory training set up and monitored?+
Define the rules once, who must complete what, by when, and Popay Learn assigns, tracks and flags expiry automatically. Progress is visible in real time.
Which reports and insights come as standard, and how flexible are they?+
Adoption, completion and compliance reports come as standard, with role-based dashboards. Filter, group and export to fit how you report.
Can we run Popay Learn without the rest of the Popay suite?+
Yes. Learn is strongest inside the Popay HR platform, because it then shares one record with payroll, time and performance. It also runs standalone with your existing HR or payroll system as the master. Popay Connect keeps employees, organisation structure and cost centres in sync, and writes training records, certificates and costs back.
Which HR and payroll systems does it connect to?+
Through Popay Connect, Learn connects to Visma, Workday, SAP, Oracle, SD Worx, Partena, Acerta, Attentia and SBIM, among others. Connections run both ways, so your master system stays the master and no data is entered twice.
Which content platforms and tools does it connect to?+
Full SCORM, xAPI, LTI and H5P support, with native connections to Moodle and Televic and direct access to LinkedIn Learning, GoodHabitz, YouTube and SharePoint. On the operational side: Staffplanner, ARNO HR, Planiwin, PEP and CPTWIN for time and planning, Power BI and your own data warehouse for reporting, your accounting platform for costs, and ICS for calendars.
Can we follow the training budget?+
Yes. Budgets are set per entity, department or cost centre, and commitments and actual spend are visible in real time as requests are approved. Costs connect to your finance system, so training spend appears in the same place as the rest of your accounting.
Does it produce the reporting our legal obligations require?+
Adoption, completion and compliance reports come as standard, with role-based dashboards you can filter, group and export. Training data for legal reporting, including the Belgian social balance sheet, is generated from the same records instead of assembled by hand.
Is there anything specific for healthcare?+
Yes. Popay Learn integrates directly with Laerdal Medical simulation hardware, so practical resuscitation training registers itself, and with COBAS IT from Roche, where access to a medical device is granted only once the required e-learning is completed. Both loops are closed automatically, which is what an accreditation audit asks for.
How are security and privacy handled, including GDPR?+
Data is hosted in the EU on Oracle Cloud Infrastructure. Access is role-based and processing follows GDPR.
Explore the Popay Talent cluster
Let’s look at your training cycle
Bring the cycle you run today, the mandatory training you have to prove, and the systems it has to talk to. We’ll walk through where Popay Learn fits and where it doesn’t.
Request a demo →